Planning and Organizing a Fishing Derby
The key to a successful fishing derby is planning and preparing. This information sheet provides direction to make your event a success.
Start 1 year ahead by forming a planning committee. This relatively small committee consists of key people responsible for each of the major parts of the derby: site, facilities, scheduling, publicity and promotion, finding sponsors, contributions, personnel (volunteers, officials), supplies and printing, and event operation (schedule for the day, rules, awards, and such). Each of these people may develop a subcommittee. Committee members may already be part of your youth sportfishing team, but don’t overlook the opportunity to involve other volunteers and leaders in the community for this special event.
Here is a useful schedule to ensure your event runs smoothly:
General Planning Schedule for a Fishing Derby
Six months before the event
- Select a coordinator or coordination committee to do the following:
- Determine the size of the event.
- Set the date and integrate with other concurrent events.
- Find cooperators and co-sponsors.
- If fishing tackle will be provided, contact manufacturers.
- Identify guests.
- Select the site.
- Determine the promotion and advertising program.
- Send invitations to dignitaries (as soon as date, cooperators, and site are confirmed).
- Put the date on public event calendars.
- Schedule the date with all vendors or contributors (for example, soft drinks, food, bait vendors).
Twelve weeks before the event
- Design and print posters or fliers.
- Arrange for appropriate physical facilities (such as portable restrooms, tables and chairs, signs, parking, trash cans, and the like).
- Arrange for optional materials (such as T-shirts, caps, participation prizes).
Eight weeks before the event
- Arrange for poster and flier distribution.
Four weeks before the event
- Confirm all previous arrangements.
- Put up posters.
- Send public service announcements to the media (newspaper, radio, television; ask that they be run 2 weeks before the event).
- Invite media to attend and cover the event.
- Notify volunteer officials of the time and place of orientation sessions.
Two weeks before the event
- Confirm all previous arrangements.
- Distribute fliers.
- Pick up contributed materials.
- Remind volunteer officials of the time and place of orientation sessions.
One week before the event
- Hold two orientation sessions for volunteer officials.
For More Information
Additional information about planning and conducting fishing derbies is available in the Extension fishing derby series of publications:
IS1590 What Is a Fishing Derby?
IS1592 Selecting a Site for a Fishing Derby
IS1593 Facilities Required for a Fishing Derby
IS1594 Publicizing and Promoting a Fishing Derby
IS1595 A Basis for Competition in Fishing Derbies
P2219 Operations and Procedures for a Fishing Derby
Information Sheet 1591 (POD-08-19)
Distributed by Wes Neal, PhD, Extension/Research Professor, Wildlife, Fisheries, and Aquaculture. Written by Harold L. Schramm Jr., PhD, Mississippi Cooperative Fish and Wildlife Research Unit; Stephen A. Flickinger, PhD, Department of Fishery and Wildlife Biology, Colorado State University; and Martin W. Brunson, PhD, Mississippi State University.
Copyright 2019 by Mississippi State University. All rights reserved. This publication may be copied and distributed without alteration for nonprofit educational purposes provided that credit is given to the Mississippi State University Extension Service.
Produced by Agricultural Communications.
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Extension Service of Mississippi State University, cooperating with U.S. Department of Agriculture. Published in furtherance of Acts of Congress, May 8 and June 30, 1914. GARY B. JACKSON, Director
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